Privacy Policy

Last updated: February 25, 2026

Introduction

Private-Schools.co.ke ("we", "us", "our") is committed to protecting your personal information. This notice explains how we collect, use, share, and protect data in line with the Kenya Data Protection Act, 2019 (DPA). For questions, contact us at [email protected] or visit our Contact page.

Data Controller

The data controller for this website is Private-Schools.co.ke. You can reach our team via [email protected].

Information We Collect

We collect personal information you provide directly, such as when you submit inquiries, create an account, or contact us.

  • Identifiers: name, email, phone number.
  • Account data: login credentials (hashed), preferences, and settings.
  • School listing data: school name, contacts, location, images, and listing details.
  • Payments: transaction references and payment metadata (we do not store full card details).
  • Technical data: IP address, device info, logs, and cookies.

Information Automatically Collected

We may also collect the following information when you use our Services:

  • Log and Usage Data: Log and usage data is service-related, diagnostic, usage, and performance information our servers automatically collect when you access or use our Services.
  • Information Collected While Browsing: We may collect information about how you interact with our Services, including pages visited and device details.

Legal Bases for Processing

We process personal data only where we have a lawful basis, including:

  • Consent: When you opt in to marketing or optional cookies.
  • Contract: To provide requested services, listings, or subscriptions.
  • Legal obligation: To comply with applicable laws and regulations.
  • Legitimate interests: To improve our services, prevent fraud, and ensure site security.

How We Use Your Information

We use personal information for purposes such as:

  • Facilitate account creation and authentication
  • Improve user experience and optimize our Services
  • Identify and fix technical errors
  • Send administrative information to you
  • Protect our legitimate business interests and legal rights
  • Comply with laws and regulations

Sharing Your Information

We may share or transfer your information in the following situations:

  • With schools you contact: Inquiry details are shared with the school you select so they can respond.
  • Service providers: We may share data with trusted vendors for hosting, analytics, communications, or payments.
  • Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition.
  • Legal requirements: We may disclose information where required by law or to protect rights and safety.
  • With your consent: We may disclose your personal information for any other purpose with your consent.

International Transfers

Some service providers may process data outside Kenya. Where this occurs, we take reasonable steps to ensure appropriate safeguards are in place.

Data Retention

We retain personal data only for as long as necessary for the purposes below, or as required by law:

  • Account data: for the life of the account, and up to 12 months after closure.
  • Inquiries and helpdesk tickets: up to 24 months.
  • Payments and invoices: as required by tax or regulatory obligations.
  • Logs and security records: up to 12 months.

Security

We implement administrative, technical, and organizational safeguards to protect personal data. No method of transmission or storage is 100% secure, but we strive to protect your information.

Data Protection Rights

If you are in Kenya, you may have the following rights under the DPA:

  • The right to request access and obtain a copy of your personal information
  • The right to request rectification or erasure
  • The right to object to processing and request restriction
  • The right to data portability
  • The right to withdraw consent for marketing or optional cookies at any time

You can exercise these rights by emailing [email protected]. Please include the email you used on our platform and the specific request. We will respond within a reasonable time.

You also have the right to lodge a complaint with the Office of the Data Protection Commissioner (ODPC) in Kenya.

Cookies and Tracking Technologies

We use cookies and similar technologies (like web beacons and pixels) to access or store information. Cookies are small data files that are placed on your computer or mobile device when you visit a website. They are widely used by website owners in order to make their websites work, or to work more efficiently, as well as to provide reporting information.

Cookies set by the website owner (in this case, Private-Schools.co.ke) are called "first-party cookies". Cookies set by parties other than the website owner are called "third-party cookies". Third-party cookies enable third-party features or functionality to be provided on or through the website (e.g., advertising, interactive content, and analytics).

How We Use Cookies

We use cookies for several reasons. Some cookies are required for technical reasons in order for our Services to operate, and we refer to these as "essential" or "strictly necessary" cookies. Other cookies also enable us to track and target the interests of our users to enhance the experience on our Services. Third parties serve cookies through our Services for advertising, analytics, and other purposes.

Google AdSense and Advertising

We use Google AdSense to serve advertisements on our website. Google, as a third-party vendor, uses cookies to serve ads on this site.

The Google DoubleClick DART Cookie

Google's use of the DART cookie enables it to serve ads to our users based on their visit to our site and other sites on the Internet. DART uses "non-personally identifiable information" and does NOT track personal information about you, such as your name, email address, physical address, etc.

Managing Your Preferences

Users may opt out of the use of the DART cookie by visiting the Google Ad and Content Network privacy policy.

Additionally, you can opt out of a third-party vendor's use of cookies for personalized advertising by visiting aboutads.info. You can also manage cookies through your browser settings.

Analytics and Tracking

We may use analytics tools such as Google Analytics to collect information about your use of our Services. Google Analytics collects information such as how often users visit our site, what pages they visit, and what other sites they used prior to coming to our site.

Children's Information

We do not knowingly collect personal data directly from children. If you provide child information in an inquiry, you confirm you are a parent or guardian and consent to providing that information.

Changes to This Privacy Policy

We may update this privacy policy from time to time. The updated version will be indicated by an updated "revised" date and the updated version will be effective as soon as it is accessible.

Contact Us

If you have questions or comments about this policy, email us at [email protected] or use our Contact page.